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Executive Secretary to MDDubaiBest in the industryIndian

Executive Secretary to the MD

Location : Dubai
Number of Working Days : 6 Days in a week
Nationality : Indian
Gender : Female
Salary : Best in the Industry + UAE Benefits

Job Summary

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Primary responsibilities
·         Provide administrative and clerical support to departments or individuals.
·         Schedule meetings and arrange conference rooms.
·         Alert manager about cancelations or new meetings.
·         Manage travel and schedule.
·         Handle information requests.
·         Prepare correspondence and stuff mail into envelopes.
·         Arrange for outgoing mail and packages to be picked up.
·         Prepare statistical reports.
·         Manage spreadsheets.
·         Prepare confidential and sensitive documents.
·         Coordinates office management activities.
·         Determine matters of top priority and handle accordingly.
·         Prepare agenda for meetings.
·         Takes and transcribes dictation.
·         Helps prepare office budget.
·         Plans events and volunteer activities.
·         Maintain office procedures.
·         Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
·         Operate office equipment, such as photocopy machine and scanner.
·         Coordinate committees and task forces.
·         Relay directives, instructions and assignment to executives.
·         Receive and relay telephone messages.
·         Direct the general public to the appropriate staff member.
·         Maintain hard copy and electronic filing system.

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